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Managed Print Services

The goal of MPS is to streamline and manage all aspects of the printing infrastructure, including devices, supplies, maintenance, and document workflow, to improve efficiency, reduce costs, and enhance productivity. Here's a breakdown of the key components and benefits of managed print services:

  1. Assessment and Optimization:

    • Equip Offices begin by conducting a thorough assessment of the company's current print environment, including the number and types of devices, usage patterns, and associated costs.
    • Based on the assessment, the provider develops a customized print strategy tailored to the company's specific needs and objectives.
    • Optimization efforts may involve consolidating devices, replacing outdated equipment, implementing print policies, and optimizing workflows to reduce waste and improve efficiency.
  2. Device Management:

    • Equip Offices take responsibility for managing the company's fleet of printers, copiers, and multifunction devices.
    • This includes monitoring device usage, performance, and health, as well as providing proactive maintenance and timely repairs to minimize downtime and ensure maximum uptime.
  3. Supplies Management:

    • Equip Offices handle all aspects of print supplies management, including ordering, replenishment, and inventory management.
    • By implementing automated supply replenishment systems and proactive monitoring, MPS helps ensure that the company never runs out of supplies and avoids unnecessary downtime.
  4. Cost Control:

    • One of the primary benefits of MPS is cost control and reduction. By optimizing print infrastructure, implementing cost-saving measures, and reducing waste, companies can significantly lower their overall printing costs.
    • Equip Offices often offer cost-per-page pricing models, which provide predictable, transparent pricing and help companies better manage their print-related expenses.
  5. Security:

    • MPS includes robust security measures to protect sensitive information and prevent unauthorized access to print devices and documents.
    • This may involve implementing secure printing solutions, user authentication, encryption, and regular security audits to identify and address potential vulnerabilities.
  6. Environmental Sustainability:

    • MPS helps companies reduce their environmental footprint by promoting responsible printing practices, minimizing waste, and encouraging the use of energy-efficient devices and consumables.
    • By optimizing print workflows and reducing paper consumption, MPS contributes to environmental sustainability initiatives and helps companies achieve their sustainability goals.


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